Using The Chase Debt Module & The Cash Flow Planner In Sage 50
By Kevin McDonald – Business Advice Consultant at Sage
Credit control and monitoring cash flow is critical for any business regardless of size. As a business owner, accounts administrator or financial controller you need to be able to forecast revenue coming in and out of the your business and Sage 50’s Cash Flow Planner and Chase Debt Module can help you with that.
The first question I will ask is if you call a customer or a customer calls you how are you currently tracking that information?
In our Sage 50 Accounts product it is possible to record communications logs against your customer accounts and have all the tools required for chasing debt in the one place. This feature is called the communications history and chase debt module and it looks like this:
Using the chase debit module will allow you to see at a glance the following information:
- Which customers owe you the most money
- Which customers are overdue
- Which customers have promised to pay you
- Which customers have disputed invoices
- Customers that are over their credit limit
This feature helps you to decide which customers you need to chase and will improve the cash flow of your business. In addition to logging customer calls/letters/emails/face to face meetings you can enter contact information, view the customer’s activity or aged debt, post late payment charges and send reminder letters and statements.
The Chase Debt module links with Sage 50’s Cash Flow Planner. With this feature it is possible to do a cash flow report and it helps you to decide which debts to chase to improve your cash flow.
So how does the cash flow planner work?
- The Cash Flow option forecasts the balance of your bank account on a specified date
- You can choose which bank accounts you want to include in the forecast
- You can choose whether or not to include the following:
Regular payments – these are your recurring bank payments, for example, direct debits.
Regular receipts – these are your recurring bank receipts, for example, direct debits.
Forecast payments – these are payments that you expect to make, for example, payments to suppliers.
Forecast receipts – these are payments that you expect to receive, for example, payments from customers.
- You can enter manual transactions that you want to include
If you have any questions on these features please feel free to leave a comment and I will get back to you.